UCAO (Université Catholique de l'Afrique de l'ouest)
Complete, unified financial traceability across every cycle, thanks to KAIROS
Context & challenges
UCAO stands out for the diversity of its teaching, ranging from secondary school (Senegalese curriculum) to higher education (post-secondary, university, business school).
This range of educational levels represented a major management challenge:
• managing cohorts of secondary pupils and higher-education students at the same time,
• consolidating academic and financial management,
• securing financial flows while integrating external accounting.
Project objectives
- Centralise academic and financial management on a single platform.
- Harmonise the management of the various cycles (secondary school, post-secondary, higher education).
- Modernise the student and parent experience through digital services.
- Integrate the platform with existing financial tools to ensure transparency and traceability.
Client testimonial
“Kairos lets us manage all our academic cycles precisely, from secondary to higher education, while delivering impeccable financial traceability.”
The solution
- Core Kairos modules (V3 → V4): studies, teaching, finance.
- Accounting export: automation of financial flows and integration with the accounting system.
- Online payment (through an aggregator partner): UCAO was the first client institution to deploy this feature.
- Management of credits and financial adjustments, for precise, transparent tracking.
- Digital Campus: real-time financial tracking and information available to students and parents.
Results & benefits
- Unified steering of several academic levels (from secondary school to business school).
- Stronger traceability of financial flows, thanks to accounting export and online payments.
- Better transparency for families and students on payments and on academic standing.
- The first adoption of online payment across our network of client institutions, confirming UCAO’s pioneering spirit.
- A consolidated presence across several sites (Dakar, Thiès, Ziguinchor), with the ambition of extending to the whole UCAO Africa network.
Why this matters for you
This project shows how an institution combining secondary and higher education can, with KAIROS, centralise all of its academic and financial flows while offering parents and students a smooth digital experience.
- UCAO also embodies the pioneering spirit, in adopting online payment and in the traceability of financial flows — a major issue for any multi-site educational network.