KAIROS
An integrated solution for the complete management of educational institutions.
Gestion électronique des documents
EDM stands for Electronic Document Management. It is a set of computing techniques and tools for managing the complete life cycle of an organisation’s documents, from their creation or receipt through to their archiving or destruction.
- The vision behind EDM
- Digitise documents (where they are not already digital files).
- Store documents centrally and securely.
- Classify and index documents so they can be found easily.
- Manage document versions (to know who did what, and when).
- Control access to documents (who can view, edit, and so on).
- Circulate documents to the right people.
- Automate document-related processes (workflows, approvals).
- Archive documents in a legally compliant, lasting way.
The benefits of EDM
Based on the description of the OpenKM solution for electronic document management (EDM), here are the benefits it brings
Greater organisation and efficiency
- Centralised storage and indexing: All documents are brought together and classified, which removes clutter and makes access easier.
- Fast, accurate search: Multi-criteria search finds any document in record time, cutting the time lost looking for information.
- Workflow management: The ability to manage mail flows and other document processes ensures information circulates more smoothly and more quickly, avoiding delays.
Improved collaboration
- Document annotation: Being able to annotate documents directly within the EDM encourages collaboration between teams, as feedback and changes are centralised.
- Easier sharing: Documents are readily available to authorised people, making information sharing straightforward.
Security and compliance
- Access control: Documents are managed securely, with controlled access, guaranteeing that only authorised people can view or modify the information.
- Externalisation and antivirus scanning: The ability to externalise files and submit them to an antivirus scan strengthens data security and helps prevent the spread of malware.
Integration and flexibility
- API access: OpenKM’s APIs allow easy integration with other business applications. This means existing systems can interact with the EDM to store or retrieve documents without duplicating data, ensuring better consistency.
- Fewer duplicates: Third-party applications store only document references, avoiding duplicates and inconsistencies.
Lower costs and less physical space
- Less paper: EDM considerably reduces reliance on paper, which translates into savings on office supplies and physical storage space.
- Better resource management: Greater efficiency and fewer manual tasks free up time for other, more strategic activities.
In the same family
Let’s talk about your projects
Get in touch and we will build solutions that automate your processes, keep your customers loyal and improve your results
Request a presentation